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At Gaudium, we value your privacy as much as we value meaningful connection. This Privacy Policy explains how we collect, use, and protect your personal information when you interact with us — through our website, membership applications, events, and communications.

1. Who We Are

Gaudium is a private members’ club that curates exclusive events, travel experiences and content for individuals over 40.
Gaudium Ltd is the data controller responsible for your personal information.
Registered in England & Wales.
Contact: [info@gaudiumevents.com]

2. What Information We Collect

We collect and process information that helps us manage your membership and provide our services effectively, including:

• Personal details: name, date of birth, contact details, and address
• Membership information: application details, preferences, interests and communications history
• Payment information: billing details and transaction records (processed securely through trusted third-party providers such as Stripe or PayPal)
• Event participation: bookings, attendance, travel preferences, dietary or accessibility requirements (where voluntarily provided)
• Website usage data: cookies, analytics and device information that help us improve our online experience

We do not collect more information than necessary, and we do not sell or share your data for marketing outside of Gaudium.

3. How We Use Your Information

We use your data to:

• Manage and verify membership applications and renewals
• Communicate with you about events, offers, and community updates
• Administer bookings, payments and travel arrangements
• Improve our services, website, and member experience
• Fulfil legal and regulatory obligations

We will only process your personal information when we have a lawful basis to do so — usually because it’s necessary for your membership, you have given consent, or we have a legitimate business interest.

4. Marketing & Communications

As a member, you may receive emails and messages about upcoming events, partner offers, and community news.
You can update your preferences or unsubscribe at any time by:

• Clicking “unsubscribe” in our emails, or
• Contacting us at [info@gaudiumevents.com].

We will never send irrelevant or excessive communications.

5. How We Store & Protect Your Data

Your information is stored securely using encrypted systems and protected by appropriate physical and technical safeguards.
We regularly review our data protection measures to ensure compliance with UK GDPR and best practice.
Access to your data is restricted to authorised personnel only.

6. Sharing Your Information

We only share your information when necessary to provide our services, for example:

• Payment processing (Stripe, PayPal, or banking providers)
• Event management partners (hotels, travel agents, or venues)
• Email and website service providers (Mailchimp, Webflow, Memberstack, etc.)

All third-party partners are required to comply with data protection laws and maintain confidentiality.

We never sell or rent your information to third parties.

7. International Transfers

If we transfer your data outside the UK or European Economic Area (EEA), we ensure appropriate safeguards are in place (such as UK-approved Standard Contractual Clauses) to keep your information secure.

8. Data Retention

We retain your personal data only for as long as necessary:

• Active members: for the duration of membership and up to 24 months after expiry
• Event attendees: for 12 months after the event
• Financial records: for up to 7 years (as required by law)

After these periods, your data is securely deleted or anonymised.

9. Your Rights

You have the right to:

• Access the information we hold about you
• Request correction or deletion of your data
• Withdraw consent at any time
• Object to processing for certain purposes
• Request data portability

To exercise any of these rights, please contact: [info@gaudiumevents.com]

If you’re not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

10. Cookies

Our website uses cookies to enhance your browsing experience and understand how our community engages with content.
You can manage or disable cookies in your browser settings.
For more information, please see our [Cookie Policy].

11. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on our website, and continued use of our services will constitute acceptance of the revised terms.

Gaudium Ltd
Registered in England & Wales
Contact: [info@gaudiumevents.com]
[gaudiumevents.com]

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